1. Briefing
The Virtual Educa meetings allow institutional leaders and experts in the field of innovation applied to education and training to make proposals and share projects. The regional and national assemblies, specialized in specific topics, join the annual international summit.
Virtual Educa is the organizer of the Global Forum for Citizenship and Education. The event will be held this 2022 on November 22 to 2023 at the facilities of the Fundação Calouste Gulbenkian in Lisbon.
2. Meeting Structure
The meeting is divided into thematic axes, general and specific, developed in organized spaces of plenary sessions, seminars, and workshops. A prestigious international scientific committee will select the papers.
We appreciate your interest in presenting a paper at Virtual Educa.
Thank you very much for your participation!
We kindly ask that deadlines are strictly followed.
Deadline for papers submission (non-extendable)
September 5th - October 25th
Sending of the certificate of paper registration (CRP) and letter of invitation (CIV) by the organization
At the time the paper is submitted
Proposal evaluation
October 25th - October 31st
Results of the call for papers
November 1st
Final results posted on the website Digital repository of certificates: certificate of selected paper (CPS) and certificate of registration (CIN).
November 4th
Access to the speaker´s panel to upload the paper that will be presented at the meeting, PDF format.
Before November 15th
Final agenda posted on the website
November 15th
Global Forum for Citizenship and Education
22 - 23 November
Digital repository of certificates: certificate of presented paper (CPP) and certificate of participation (CPA).
November 30th
The academic program of the Global Education Summit is structured in 4 topic sections, divided into spaces for seminars and workshops. The presentation of a paper must be made having in mind a specific sector.
Block 1. - CITIZENSHIP
a. Education for peace
b. The future of citizenship: Multilateralism and Governance
c. Towards a new social contract
Block 2. - EDUCATION
a. Active methodologies in education
b. Educational ecosystems in the digital age
c. The challenges of higher education
Block 3. - SKILLS AND LEARNING FOR LIFE
a. AI for the future of work
b. Talent and entrepreneurship
1. Formal specifications
Please note the following:
1.1. Paper format
Length: 15-20 pages, including bibliography, tables and graphs.
Page setup: ISO A4
Suggested font: Arial - 11 point, single spaced.
File format to be sent: PDF
Note: In order to maintain a consistent format, please do NOT capitalize your name or the title of the paper.
E.g.: [incorrect] LUIS PÉREZ; [correct] Luis Pérez
E.g.: [incorrect] VIRTUAL PROJECTS; [correct] Virtual projects
1.2. Number of papers
Each author will be scheduled to present one paper. However, an author may co-author papers presented by other authors [maximum two additional papers].
1.3. Paper topic
On the paper submission form you are requested to indicate for which section and topic you are submitting your paper [only one]. Please do not submit similar papers with similar or different titles in different sections, as they will not be eligible.
2. Rules
In order to facilitate the schedule and to speed up the preliminary procedures, the presentation of papers will be ruled as indicated here:
2.1. Participation at the meeting
The participation of the speaker [main author] in the meeting is free of charge, without having to register for it, as it is automatic. Co-authors of approved papers will also have free registration, which will also be automatic.
2.2. Presentation of the paper
Each paper must be presented ONLY by its speaker [only one person per paper]. Each topic section has a specific day in the event. The presentation of the papers in that topic section will be scheduled chronologically, in relation to those dates.
The speaker will have 10 to 15 minutes to present their paper. There will be a table coordinator in charge of the dynamics of the session. All rooms are equipped with a computer, internet, video beam, and a screen.
Paper presentations should be uploaded to the speaker´s panel prior to the start of the meeting. However, it is also convenient to upload it to the computer in the room, which can be done prior to the start of the session.
3. Process
Those interested in presenting a paper should submit their proposal through this web page.
3.1. Proposal presentation
The required data for the paper presentation are:
In addition, participants must choose the section and topic where the paper will be evaluated.
Automatically, the author of the submitted paper will receive an email with:
In addition, the author will be able to check that his paper has been received and is available for evaluation by accessing the banner of this web page: Call for papers results.
3.2. Assessment
The selection for the papers that will be presented at the meeting will be made once the deadline for the submission of papers has expired. The evaluation of the papers will be coordinated by the directors of each section.
3.3. Results
After the communication of the selected papers, the speakers have one week to confirm their participation.
Selected speakers that in case of any circumstance are unable to attend the meeting must inform prior to the deadline. Once the deadline has passed, the final results will be published on the website and the selected papers will be included in the program of the meeting.
3.4. Submission of the presentation
Speakers must upload the presentation of the paper they are going to deliver at the Meeting in PDF format, through the Speaker´s Panel.
The submitted paper must be complete and be the final version. Abstracts [to be completed later] and provisional versions of the paper [to be replaced later by the final version] will not be accepted.
The selection criteria are as follows:
1. Contribution evaluation (25% of the grade)
It is rated from 1 to 5, where 1 is NO CONTRIBUTION or REPRODUCES TEXTS EASILY FOUND ON THE INTERNET, and 5 is UNQUESTIONABLE CONTRIBUTION, IT COULD BE A MAGISTRAL LECTURE.
2. Text quality (25% of the score)
It is rated from 1 to 5, where 1 is ONLY A SUMMARY or DOCUMENT WITHOUT INTERNAL COHERENCE OR ORDER OF PRESENTATION, and 5 is EXCELLENT DOCUMENT.
3. Relevance to the meeting (20% of the score)
It is rated from 1 to 5, where 1 is NOTHING TO DO IN THIS MEETING, and 5 is A PERFECT FIT IN VIRTUAL EDUCA.
4. Quality and relevance of references (15% of the score)
It is rated from 1 to 5, where 1 is POOR AND OLD REFERENCES, and 5 is CURRENT AND RELEVANT REFERENCES.
5. Allows to generate discussions (15% of the score)
It is rated from 1 to 5, where 1 is a SUBJECT VERY PARTICULAR TO A REGION OR A SITUATION or VERY MUCH DEBATED PREVIOUSLY, and 5 is YES, THE SUBJECT IS CURRENT AND THE MATERIAL GIVES ELEMENTS THAT ALLOW TO GENERATE DEBATES.
At the end of the evaluation process, the list of selected papers is published.
1. Participation in the call for papers
Immediately after submitting a paper, its author will receive an email with:
2. Selected papers [reference date: November 1, 2022].
Once the process has been completed, the results will be published on the website and the selected speakers will be informed by email. This email will indicate the access to the digital repository of certificates, from which they will be able to download them in electronic format:
3. Papers presented [reference date: December 15, 2022].
Speakers will have access through the digital repository of certificates to:
1. Digital edition
The papers presented at this meeting are collected in a digital edition, with ISBN [International Standard Book Number].
The papers presented during the seventeen years of International Meetings held [2000-2017] can be viewed on this website, as well as being available in downloadable format. Their publication has been assigned the following number: ISBN 978-959-250-975-7.
2. General repository for papers
All the papers presented are included in the "Repository of papers and communications on Education and innovation in Latin America and the Caribbean".
The authors of the papers accept their publication through these media. Any speaker wishing to publish his or their paper at a later date should indicate the source of the paper.
In addition, by participating in the call for papers, authors and co-authors agree that there is no possibility that they will subsequently cease to be part of the repertoires of approved papers.
We appreciate your interest in keeping in touch with us. Given, however, the complexity of the organization of the Meeting, we ask that you limit your communications with our Technical Department as much as possible. Below are some of your most frequently asked questions:
1. Do the speakers have to register for the Meeting?
NO, since the participation of the SPEAKERS is FREE, so they are automatically registered in the Meeting [registration is valid for all days, not only the day of the presentation]. When you arrive at the registration area, please go to the speakers´ section, where we will give you your badge and documentation.
COAUTHORS, as well as speakers, are automatically registered in the Meeting and have, as well as speakers, free access to the Meeting.
2. What is meant by speaker, author and co-author; what are their attributions?
The registration of a paper in the call for papers is made by the main author of the paper who, as such, acquires the rank of Speaker. Co-authors are those who have collaborated in the writing of the paper together with the main author. There can only be one speaker.
The speaker is the person who will make the presentation of the selected paper. Co-authors cannot participate in the presentation of the paper.
Communications through Virtual Educa email are exclusively with the speaker. Certificates and certificates are at the disposal of the speaker, who must send them to the co-authors.
3. If the speaker is unable to attend the meeting, can they be replaced by one of the co-authors?
YES, as long as you inform us before the deadline indicated in the Speaker´s Guide. In this case, we will exchange names and the program will include the name of the person making the presentation and the speaker´s certificate will be made out with that person´s name.
4. If the speaker is unable to attend the meeting, can they be replaced by another person who is able to attend?
NO, if such person is not listed as a co-author [as a matter of in-depth knowledge of the subject matter].
5. Can the name of one of the co-authors be included in the program, since they have carried out the work whose conclusions are presented in the paper, together with the speaker?
NO, since the program is merely descriptive [it reflects who does what], not recognition of work performed [that is what the general record is for].
6. Can I receive a certificate of participation in the call for papers? If I am selected, can you send me a letter of invitation so that I can make the necessary arrangements with my institution?
All those who have submitted a paper in the call for papers receive a certificate of paper registration. A provisional invitation letter is sent to them in the same email confirming the registration of the paper. In addition, once a paper has been selected, the speaker can access the certificate repository and find the invitation letter.
7. If I am only able to attend on a certain day and I let you know, will you schedule my presentation on that day?
NO. We regret that we are unable to accommodate this type of request. The presentation will be scheduled in a 2-3 day slot, linked to the respective topic section´s specific day.
8. On the web page of the call for papers I have consulted the paper´s file through the speaker´s panel and I detect a mistake in the name of the speaker, co-authors or title of the paper; can I correct the mistakes; can I replace the text of the submitted paper with another, improved one; can I include additional speakers; can I include more additional speakers; and if so, how can I do it?
YES, mistakes can be corrected up to the deadline indicated in the call for papers, although co-authors cannot be incorporated, nor can the text of the paper presented be modified.
9. I pre-registered and have now received confirmation that my paper has been accepted. Will I get a refund of my registration fee?
NO. If you have submitted a paper, but do not wish to wait for the publication of the results to know whether your paper has been selected or not - in order to make the necessary arrangements with your home institution beforehand - you can register as a participant by filling in the registration form, but you cannot claim it back. In this way, you will also contribute to support Virtual Educa. Thank you! Please note, however, that the registration fee is very low and is often referred to as a ‘recovery fee‘.
10. Are there any financial aid [travel, lodging, meals] for speakers?
NO. Unfortunately, we cannot cover the travel, accommodation or living expenses of the speakers, nor are there any financial aid available for this purpose. However, the speakers´ institutions usually fund their participation in the Virtual Educa meetings.
11. Is there any transfer of the speakers from the airport to the hotel; or from the hotel to the meeting venue?
NO. Unfortunately, the transfer from the airport to the hotel and to the meeting venue is the responsibility of the speaker.
12. Who should I contact at Virtual Educa to answer all my questions?
If you have any questions or additional information you need, please contact us through the following emails:
a. Attention to call for papers participants: call for papers process or any technical issue [email protected]
b. Certifications: related to certificates of participation [email protected]
c. Assistance to the speaker (selected papers): scheduling of the paper at the Meeting or in the Virtual Forum programació[email protected]
It has no effect to write by other means [for example, to all the emails included in the institutional portal of Virtual Educa or in the web of the Meeting]. The only reference emails are those indicated here.
If you have any questions or additional information you need, please contact us through the following emails:
Attention to call for papers participants: [email protected]
Certifications: [email protected]
Assistance to the speaker (selected papers): [email protected]
